AdSense / How to Fill Out the W-8BEN Tax Form (Form for Legal Entities)

According to U.S. tax regulations, Google is required to collect tax information from creators who are enrolled in the YouTube Partner Program.

That’s why all YouTube creators who monetize their content must provide tax information — regardless of their country of residence. This information also needs to be updated every few years.

Once submitted, Google and YouTube will only withhold taxes on income from specific types of ad views generated in the United States.

If you don’t submit your tax information, Google will be required to withhold taxes on all of your earnings worldwide — at the maximum rate of up to 30%.

Filling out this form can be confusing, so we’ve prepared a step-by-step guide to help you through it.

If you have any questions along the way, feel free to reach out to us using the contact form.‍

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How to Fill Out the W-8BEN-E Tax Form in AdSense (for Legal Entities)

Sign in to your AdSense account and locate the form:

‍1. Log in to your AdSense account. (Make sure the AdSense Publisher ID in your account matches the one shown in the “Earnings” section of YouTube Studio.)

2. In the left-hand menu, select Payments, then click on Payment Info.

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3. Click Manage settings.

4. In the  “Payments profile” section, click the pencil icon next to “United States tax info.”

5. Click Manage tax info.

6. Fill in the details according to the instructions below. If the form appears as “Completed” but you received a notification in YouTube Studio about needing to update it, click the “Submit new form” button.

Important

Filling out the form usually takes 15–20 minutes. Make sure you have a stable internet connection and all necessary information ready before you begin. After 1 hour of inactivity, your session will expire and unsaved data may be lost.

Filling Out the Form

Choosing the Right Form:

Choose your customer type as “Non-individual / Entity” and indicate whether your organization is registered as a legal entity in the United States.
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(Note: Any fields you fill in manually must be entered using the Latin alphabet.)

The next step is to select the type of W-8 tax form.

For most non-U.S. business entities, the correct form is W-8BEN-E.

If you are a U.S. citizen or U.S. tax resident, please contact us directly, and we will assist you with the correct tax form.

Section 1: Personal Information‍

In this section, you are required to fill out the following fields:

• Official name of the organization (must be entered using Latin transliteration)
• Country of incorporation
• Entity type
• Taxpayer Identification Number (TIN)

For most companies, selecting “Corporation” as the entity type will be appropriate.

After completing this section, click “Next” to proceed.

If the form asks for a U.S. Taxpayer Identification Number (TIN), and your company is not registered in the United States and does not have a license to operate there, you can leave this field blank.

Section 2: Address‍

In this section, you need to provide the official address of the legal entity.

• If you use a P.O. box or receive mail at a trusted representative’s address, make sure to indicate this and fill out the corresponding fields.
• If your mailing address is the same as your legal (registered) address, check the box confirming this.

Some fields must be selected from a dropdown (e.g., country), while others should be filled in using the Latin alphabet, transliterating your address accordingly.

Section 3: Tax treaty‍

In this section, you need to indicate whether your organization qualifies for tax treaty benefits.

• The system will automatically suggest tax options based on the tax treaty between your country and the United States (if such a treaty exists). You can check whether your country has a tax treaty with the United States by visiting the official IRS website at the link below: U.S. Tax Treaties – IRS.gov.
• In the section confirming that your organization is a resident of a country with a tax treaty with the U.S., select the option stating:
  “The company meets the requirements.”
  

• The next step is to go to the Special Rates and Conditions section. Here, select the recommended articles and paragraphs of the tax treaty, as well as the lowest applicable withholding rate for each category.

Section 4: Activities and services performed in US‍

In this section, indicate whether your company has provided or is currently providing any services to Google within the United States, then proceed to the next part of the form.

Section 5: Tax reporting‍

In this section, choose your preferred method for receiving annual tax documents from Google.

If you select email delivery, the reports will be sent to the email address of the Google account owner that was used to create and register the AdSense account.

‍Section 6: Document preview‍

In this section, carefully review all tax forms that were generated based on the information you provided. If you notice any incorrect details, go back to the relevant sections and make the necessary corrections.

If everything is accurate, check the box to confirm that the information is correct, then click “Next.”

‍Section 7: Certify and sign
Tax form certification:

‍In this section, you’ll need to confirm that all the provided information is accurate and complete, and then sign the form.

The signature should include the full name of the company’s authorized representative.

Additionally, if you haven’t previously submitted the form and extra tax deductions were made from your income during the current calendar year, you can fill out an Affidavit of Unchanged Tax Status. By providing all the necessary details, you may be able to recover the deducted funds.

Your signature

• Sign the document to confirm the accuracy of the information provided. If you are the account owner, your details will be automatically filled in for the signature.
• Please note that the signature must be entered using Latin characters.

Additional Documents

• The system may request photo uploads of supporting documents (for example, a certificate of company registration or similar).
• If such documentation is required, the form cannot be submitted without attaching the requested files.

Completion

• After confirming all the information, your form will be submitted for review. 
• Within 3–7 days, Google’s team will review your submission, and if everything is in order, the status will update to “Approved.”

If you have any questions during the process, feel free to contact us for assistance.

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